careers
Job Title: Part-Time Office Manager
Location: 15 Victoria Road, Exmouth, EX8 1DL
Hours: Flexible, part-time (approx. 10-20 hours per week)
About Us
We’re a friendly and growing structural engineering consultancy, working on a wide range of building projects in the South West of England. Our team is small but busy, and we take pride in delivering professional, reliable, and creative solutions for our clients. We’re now looking for a Part-Time Office Manager to help keep things running smoothly behind the scenes.
The Role
What You’ll Be Doing
What We’re Looking For
What We Offer
We’re a friendly and growing structural engineering consultancy, working on a wide range of building projects in the South West of England. Our team is small but busy, and we take pride in delivering professional, reliable, and creative solutions for our clients. We’re now looking for a Part-Time Office Manager to help keep things running smoothly behind the scenes.
The Role
- This is a varied role where no two days are quite the same. You’ll be the person who keeps our office organised and efficient,
- makes sure invoices go out on time, and helps us share our work with the world through marketing and communications.
- It’s a great opportunity for someone who enjoys supporting a small team, has a knack for getting things done, and is looking for
- flexible hours in an office-based role.
What You’ll Be Doing
- Keeping the office organised and ensuring day-to-day admin runs smoothly
- Preparing and sending invoices, tracking payments, and keeping records up to date
- Helping with basic bookkeeping tasks and liaising with our accountant when needed
- Supporting marketing efforts: updating the website, posting on social media, creating project case studies
- Assisting with proposals, presentations, and other client-facing documents
- Being a welcoming point of contact for clients, suppliers, and visitors
What We’re Looking For
- Someone organised, proactive, and comfortable juggling different tasks
- Friendly, approachable, and happy to work closely with a small team
- Confident using Microsoft Office (Word, Excel, Outlook)
- Experience with invoicing/accounting software (like Xero or QuickBooks) would be a bonus
- Good written and verbal communication skills
- Previous office or admin experience is helpful, but the right attitude and willingness to learn matter most
What We Offer
- Flexible part-time hours to fit around your life
- A supportive and friendly working environment
- The chance to make a real impact in a small business
- Competitive pay, depending on experience
Character Profile – Office Manager
Position Summary
The Office Manager will act as the central hub of operations within the consultancy, ensuring smooth day-to-day running of projects and administrative functions. They will combine strong organisational skills with excellent interpersonal abilities to support both the technical team and clients. The role is varied, requiring flexibility, initiative, and a proactive mindset to improve systems and working practices.
Key Responsibilities
- Client Liaison: Act as the first point of contact for clients, ensuring professional and timely communication.
- Project Setup: Prepare and maintain project documentation, establish project folders and systems, and track progress against deadlines.
- Invoicing & Finance Support: Issue invoices, monitor payments, and assist with basic financial administration.
- Workload Monitoring: Keep track of project schedules and team workloads, highlighting potential resource or delivery challenges.
- Procedure Compliance: Ensure company policies and procedures are followed, updating templates and processes as needed.
- Marketing Support: Assist in developing promotional material, maintaining the company website and social media presence, and coordinating business development activities.
- Continuous Improvement: Identify opportunities to improve administrative efficiency and recommend best practices.
Essential Skills & Attributes
- Organisational Ability: Strong time-management skills with the capacity to prioritise tasks and manage competing demands.
- Attention to Detail: Accurate and thorough in all administrative and financial tasks.
- Client-Facing Confidence: Professional, approachable, and comfortable communicating with clients at all levels.
- IT Literacy: Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable learning new software.
- Self-Motivation: Proactive in identifying and implementing improvements in office procedures and systems.
- Team Collaboration: Works effectively with engineers and directors to support project delivery.
- Adaptability: Flexible in taking on varied responsibilities in a small but busy consultancy environment.
Desirable Experience
- Previous experience in a consultancy, construction, or professional services environment.
- Familiarity with project management tools, CRM, or accounting/invoicing software.
- Basic knowledge of marketing techniques and content creation for websites/social media.
- Experience in monitoring compliance with quality assurance systems.
To apply to this position, please send a cover letter and your CV to [email protected]
